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Events

Manage your guest list

Add guests one at a time or in bulk, check them in, and see which promoters add the most.

5 min · 9 steps · Verified Oct 27, 2026 · For Owner, Admin, Promoter, Scanner

Part 1

Add guests

  1. Open the guest list

    Open your event dashboard and go to Guest List. The tabs are Guest List, Upload CSV, Paste Text and Leaderboard.

    The Guest List tab before any guests are added.

    1. Add Guest

    2. Upload CSV tab

    3. Search by name

  2. Add one guest

    Select Add Guest. Enter the First Name and Last Name, which are required. Artist is optional.

    Turn on the Full access switch to give a guest full access. It shows as All Access in the list. Promoters cannot set it.

  3. Add many guests

    On Upload CSV, choose a file. The preview shows how many guests will be added and how many are skipped.

    On Paste Text, paste your names and select Parse first to review them, then add them.

    The Upload CSV tab before a file is chosen.

    1. Upload CSV tab

    2. Template CSV

    3. Choose a file

Part 2

Check in and clean up

  1. Find and check in a guest

    Search by name or by artist. Open the row menu and choose Check in.

  2. Remove a guest

    Choose Remove from the row menu.

  3. Download the list

    Select Download CSV to export your guest list as a file.

  4. See your top promoters

    The Leaderboard tab ranks your promoters, starting with how many guests each has on the list.

Part 3

Let promoters use the guest list

  1. Turn on promoter guest lists

    Open the Team tab and find Promoter Settings. Turn on Enable Promoter Guest Lists. Promoters then see a Guest List tab in their Promoter Hub.

    The Team tab with Promoter Settings and the Enable Promoter Guest Lists switch.

    1. Enable Promoter Guest Lists

    This switch is off by default. Without it, promoters cannot use the guest list.

Part 4

Who can do what

  1. Know each role

    • Owners and Admins: add guests, upload lists, check in and remove.
    • Promoters: once the switch is on, check in and remove guests on their list. They cannot add guests or upload lists.
    • Scanners: check guests in.